Document Workflow

How many invoices are lying on your boss's desk right now?

In many Krakow firms we work with, document flow resembled an obstacle course. A paper invoice landed at reception, then waited three days on a manager's desk, and finally turned out to be stuck under a pile of other papers. At Wawel Solutions Group, we cut through this chaos. We introduce systems that make the document know where it's supposed to go. If an invoice concerns construction in Podgórze, it will go straight to the project engineer, not to a general bin. We count facts, not promises — for our 47 regular clients, the time from receiving an invoice to its approval dropped from 11 days to less than 48 hours.

An end to manual data entry into Excel

Manual entry of account numbers and amounts is the easiest way to make a mistake. One error in an IBAN number and the transfer lands in a void. Our OCR system (it's like an intelligent scanner) reads a document in 2.4 seconds. It extracts the Tax ID, sale date, and gross amount. Your accountant no longer has to waste time tapping data by hand. Less clicking, more work on what actually earns money. (Heads-up: The system handles even invoices that were slightly crumpled in a courier's pocket).

• Approval on the go: The boss accepts costs with one click on a smartphone while waiting for coffee at the Square.
• Lightning-fast search: Finding a contract from 2021 takes exactly 6 seconds, not half an hour in a basement.
• Security: You know exactly who, when, and why approved a given expense.

It simply has to work every day

We don't build complicated systems that no one can handle. Our solutions are as simple as sending an SMS. If your team can use Facebook, they can handle our document flow in 15 minutes. Without unnecessary binders and without nerves before a tax office audit. You have the entire archive in your pocket. We know that changing habits can be hard, but when employees see they no longer have to run with papers between floors, they will thank you for the change themselves.

Perhaps you're wondering if this is a solution for a company of your size. The truth is that implementation with us usually takes 3 to 5 weeks. We don't promise miracles in one day because we respect your time and know that properly organizing processes requires a moment of attention. We are a local team from Krakow, so in case of problems, you don't talk to a bot, but to a specific person who will come to Grodzka and help set everything up.

What do you gain in numbers?

Instead of generalities, look at the specific: a small construction wholesaler we've worked with for 8 years saved 3100 PLN a month on paper handling alone. Not counting the owner's time, who stopped sitting over invoices on Saturday nights. This is real money that stays in your pocket. Without unnecessary fluff and without complicating simple matters.